Todoist has its headquarters in United States (according to the terms, the service is offered by Todoist Inc. (Delaware) and operated from the United States; the team works fully remotely.), outside the EU and EFTA. According to our check, Todoist does not store your data in the EU. The guide has 8 project management tools from the same category with headquarters in the EU or EFTA, with the most points from the Netherlands check at the top. Of these, 5 store your data in the EU and 5 are Dutch companies.
Project management · Hardenberg, Netherlands · for SMEs
Project software for construction from Hardenberg, with quotes, planning, hours and invoices in one package.
On the Bouwportaal website
Project management · Nieuwegein, Netherlands · for freelancers and SMEs
Digital work orders, planning board and projects for installers and maintenance firms, with accounting integrations.
On the OutSmart website
Project management · Amsterdam, Netherlands · for SMEs and large companies
Resource planning for service providers, with capacity, skills, planned versus worked hours and project margins.
On the Timewax website
Project management · Eersel, Netherlands · for freelancers and SMEs
Project software with planning, tasks, hours, quotes and invoices in one package, for Dutch service providers.
On the Hello Office website
Project management · Amsterdam, Netherlands · for SMEs and large companies
Projects, hours, planning and invoicing for service firms, built on Mendix and connectable to HubSpot or Pipedrive.
On the PSOhub website
Project management · Vaterstetten, Germany · for freelancers and SMEs and large companies
Task management with Kanban boards, notes and automations, hosted in Germany.
On the MeisterTask website
Project management · Cork, Ireland · for SMEs and large companies
Project management for agencies and service providers with tasks, Gantt, time tracking, budgets and client access.
On the Teamwork.com website
Project management · Berlijn, Germany · for freelancers and SMEs
Task lists and notes for yourself and your team, from the makers of Wunderlist, with a free plan.
On the Superlist website · partner link
| Todoist | Bouwportaal | OutSmart | Timewax | |
|---|---|---|---|---|
| Price | Free plan | from €45/month excl. VAT | from €15/month excl. VAT | On request |
| Support in Dutch | Unknown | ✓ Yes | ✓ Yes | Unknown |
| App in Dutch | ✓ Yes | ✓ Yes | Unknown | ✓ Yes |
| Data in the EU | ✕ No | Unknown | ✓ Yes | ✓ Yes |
| Data processing agreement | Unknown | ✓ Yes | ✓ Yes | ✓ Yes |
| Company in the Netherlands | ✕ No | ✓ Yes | ✓ Yes | ✓ Yes |
| Integrations | None known | Moneybird, SnelStart, AFAS, Exact Bouw | Moneybird, Exact Online, e-Boekhouden, SnelStart, AFAS, WeFact, Jortt, Teamleader, TOPdesk, Power BI | AFAS, Exact Online, Simplicate, Microsoft Dynamics, Autotask, Outlook, Microsoft Teams, Slack |
| Headquarters | United States | Hardenberg, Netherlands | Nieuwegein, Netherlands | Amsterdam, Netherlands |
Facts checked on the vendors' websites.
With headquarters in the EU or EFTA and the most points from the Netherlands check: Bouwportaal (Hardenberg, Netherlands, 4 of 5), OutSmart (Nieuwegein, Netherlands, 4 of 5) and Timewax (Amsterdam, Netherlands, 4 of 5).
Todoist has its headquarters in United States. According to the terms, the service is offered by Todoist Inc. (Delaware) and operated from the United States; the team works fully remotely.
Of the alternatives we checked: Bouwportaal, OutSmart, Timewax, Hello Office and PSOhub.
Of the European alternatives to Todoist we checked, OutSmart has the lowest starting price, at €15 per month. Launch, for one user, €180 per year (€15 per month) or €50 per quarter: work orders, materials and hours. Planning board and invoicing from Boost (€448 per year for 2 users), projects, quotes and contracts from Accelerate (€1,710 per year for 5 users). Accounting integrations cost extra, for example €5.50 per month for Moneybird and €27.50 for Exact Online. Rates as of 1 October 2026, excluding VAT. Also check what the cheapest plan includes.
MeisterTask, Teamwork.com and Superlist have a free plan. Do check what it includes; it is often limited.
Of the European alternatives to Todoist we checked: OutSmart.
Of the European alternatives to Todoist we checked: Bouwportaal, OutSmart and Hello Office.
Of the European alternatives to Todoist we checked: OutSmart, Timewax, PSOhub, MeisterTask and Teamwork.com.
OutSmart, Hello Office, MeisterTask and Superlist are aimed at freelancers.
All project management tools compared · All European alternatives
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