Calculate the annual cost of project management tools

Enter how many people you work with and how much you do per month. For each tool you see the cheapest plan that fits and what it costs per year.

5 of 16 tools with price plans
Prices checked on 5 November 2026
All project management tools

5 tools fit 1 user.

NotionFree
€0 per yearGo to Notion
- Free.
- Personal use; with more members the number of blocks is limited. Files up to 5 MB, 7 days of page history, 10 guests.
- Source: Notion pricing page, checked on 5 November 2026.
OutSmartLaunch
€180 per yearexcl. VATGo to OutSmart
- With annual billing; paid quarterly it is €200.04 per year.
- €15 per user per month, 1 user.
- One user: work orders, materials and hours. No monthly billing, only quarterly or yearly. Integrations and Power Ups cost extra.
- Source: OutSmart pricing page, checked on 5 November 2026.
PSOhubEssentials
€300 per yearVAT not statedGo to PSOhub
- With annual billing; paid monthly it is €360 per year.
- €25 per user per month, 1 user.
- Projects, tasks, time tracking and basic invoicing. No client portal, quotes with digital signing or capacity planning.
- Source: PSOhub pricing page, checked on 5 November 2026.
BouwportaalBasis
€540 per yearVAT not statedGo to Bouwportaal
- With monthly billing.
- All modules. Extra user €5 per month; a virtual user (can be scheduled, cannot log in) €1. Cancel monthly.
- Source: Bouwportaal pricing page, checked on 5 November 2026.
Hello OfficeStandaard
€828 per yearVAT not statedGo to Hello Office
- With monthly billing.
- Includes 1 full user; each extra full user is €19, an app-only user €10 per month.
- Source: Hello Office pricing page, checked on 5 November 2026.

Price cannot be calculated

For these project management tools we have no checked price plans (yet), or the price is on request only.

How we calculate. Only plans with a price on the vendor's pricing page count; plans on request do not. We take the regular price, without introductory discounts for new customers, and the cheapest way to pay (monthly or annually). A plan fits if it has enough users, possibly with paid extra users, and if you stay under the limits the vendor states. If the price depends on the number of contacts or employees, we take the tier from the pricing page that fits your number; costs per employee, per order or a percentage of revenue are added when the vendor states them. Plans that only do part of the job, such as invoicing only, do not count by default. For each plan, also check what is included: the cheapest plan does not always have everything you need. If it says "VAT not stated", the pricing page does not say whether the price is excl. VAT.