Switching from e-Boekhouden.nl to Exact Online

What changes?

• e-Boekhouden.nl supports iDEAL, Exact Online does not.
• Exact Online sends Peppol e-invoices, e-Boekhouden.nl does not.
• e-Boekhouden.nl starts cheaper: €9.95 against €49 per month.
• Only e-Boekhouden.nl integrates with Lightspeed and bol.com.
• Only Exact Online integrates with Triodos and Knab.

From the Netherlands check and the prices, checked on the vendors' websites. See the comparison.

What do you take with you?

Step-by-step plan

1. Choose a switch date. The simplest is the start of a financial year, otherwise the start of a VAT period.

2. Complete everything in e-Boekhouden.nl up to that date: invoices, receipts and bank transactions. File the VAT return for that period from e-Boekhouden.nl.

3. Export what you need from e-Boekhouden.nl: at least the audit file, your contacts and your invoices. Keep the files with your records.

4. Add your contacts in Exact Online and enter the opening balance on the switch date, with the outstanding invoices.

5. Connect your bank in Exact Online from the switch date, so that no transaction comes in twice or not at all.

6. Keep your invoice numbers running. Start in Exact Online with a number that did not exist in e-Boekhouden.nl.

7. Only cancel e-Boekhouden.nl once everything has moved and you have checked the export.

Pitfalls

• Financial year

  If you switch in the middle of a financial year, your annual figures come from two packages. You then have to combine them for your annual accounts.

• VAT return for the current quarter

  Make sure one package has all the revenue and costs of a VAT period. If part is in the old package and part in the new one, it is easy to count something twice or miss something.

• Bank feed

  Let the bank feed in the new package start on the switch date. If the dates overlap, you get transactions twice.

• Outstanding invoices

  Include unpaid invoices from customers and suppliers in the opening balance. If the new package can take them per invoice, do that: then you can match the payment to the invoice later.

• Record retention

  You must keep your records for 7 years, and data on real estate for 10 years. So export everything before you cancel, even if you do not need it in the new package.

• Invoice numbers

  Invoices get sequential numbers, in one or more series, and each number may only occur once. So do not start again at 1 in the new package if that number already exists.

Sources

1. https://www.e-boekhouden.nl/boekhoudtermen/auditfile
2. https://cdn.e-boekhouden.nl/handleiding/handleiding_relaties.pdf
3. https://www.e-boekhouden.nl/accountants
4. https://support.exactonline.com/community/s/knowledge-base#All-All-HNO-Task-general-importexport-gen-imp-impprocesst
5. https://support.exactonline.com/community/s/knowledge-base#All-All-HNO-Concept-general-importexport-gen-imp-prepdataimpc
6. https://support.exactonline.com/community/s/knowledge-base#All-All-HNO-Task-financial-masterdata-finmd-openingbalancet
7. https://support.exactonline.com/community/s/knowledge-base#All-All-HNO-Task-general-importexport-gen-impexp-auditt
8. https://files.exact.com/static/web/downloads/NL_EOL_Leaflet_GettingStarted.pdf
9. Belastingdienst: How long must you keep records? (in Dutch)
10. Belastingdienst: Invoice requirements (in Dutch)

Help pages checked on 4 November 2026. Menus and features change; the vendor's help page is what counts. Is something no longer correct? Let us know.