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What should you look for in an invoicing program?

An invoicing program has to create invoices that meet the rules and help you get paid faster. Also check whether it can send e-invoices, because they are asked for more and more often.

  1. Invoices that meet the requirements

    An invoice must include, among other things, your VAT identification number, your Chamber of Commerce (KvK) number, a unique sequential invoice number, the amount excluding VAT, the VAT rate and the VAT amount. A good program takes care of that automatically.

    Ask the vendor

    Does the program put all the mandatory details on the invoice, and does it number invoices sequentially by itself?

    We do not have a filter for this yet. Ask the vendor.

  2. Payment link with iDEAL

    With a payment link on the invoice, your customer pays in a few taps. According to the Dutch Payments Association (Betaalvereniging), 70% of online payments in the Netherlands go through iDEAL.

    Ask the vendor

    Can I put an iDEAL payment link on my invoices, and what does a payment cost?

    Show tools with iDEAL3 of 9 tools meet thisMore about iDEAL and Wero

  3. Peppol and e-invoices

    If you invoice central government, it already has to be an e-invoice. The government plans to make e-invoicing between businesses mandatory from 1 July 2030, except for businesses in the small business scheme (KOR).

    Ask the vendor

    Can I send e-invoices via Peppol, including to the government, and is that included in my plan?

    Show tools with Peppol5 of 9 tools meet thisMore about Peppol

  4. Price at your number of invoices

    Invoicing programs charge per month, sometimes with a limit on invoices, clients or users. If you send many small invoices, that limit determines what you pay.

    Ask the vendor

    What does it cost at the number of invoices I send per month, and do I pay extra for a second user or my own branding?

    Sort by lowest price9 of 9 tools have a public price

  5. Free plan for few invoices

    If you send a few invoices per month, a free plan may be enough. Watch out for a limit on the number of invoices or clients.

    Ask the vendor

    How many invoices per month can I send for free, and will there be advertising from you on my invoice?

    Show tools with a free plan5 of 9 tools meet this

  6. Reminders and recurring invoices

    Following up invoices takes time. Automatic reminders and subscription invoices mean you have to chase less by phone.

    Ask the vendor

    Does the program send reminders and recurring invoices automatically, and can I change the texts?

    We do not have a filter for this yet. Ask the vendor.

  7. Integration with your accounting

    Invoices eventually have to go into your accounts. If your accountant handles them, you want them to arrive there without retyping.

    Ask the vendor

    Which accounting packages does it integrate with, and are payments transferred too?

    Sort by most integrations8 of 9 tools list integrations

  8. Keeping and exporting invoices

    Invoices are part of your records, which you have to keep for 7 years. If you stop using the program, you still need to be able to show them.

    Ask the vendor

    Can I export all my invoices as PDF and as a data file, and can I still access them after I cancel?

    We do not have a filter for this yet. Ask the vendor.

Frequently asked questions about choosing invoicing tools

What should you look for in an invoicing program?

Look mainly at invoices that meet the requirements, payment link with iDEAL, Peppol and e-invoices, price at your number of invoices, free plan for few invoices, reminders and recurring invoices, integration with your accounting and keeping and exporting invoices. For each point we explain why it matters and which question to ask the vendor.

Which questions should you ask a vendor of invoicing tools?

Does the program put all the mandatory details on the invoice, and does it number invoices sequentially by itself? Can I put an iDEAL payment link on my invoices, and what does a payment cost? Can I send e-invoices via Peppol, including to the government, and is that included in my plan? What does it cost at the number of invoices I send per month, and do I pay extra for a second user or my own branding?

What must be on an invoice?

According to the Belastingdienst, among other things your name and address and those of your customer, your VAT identification number, your KvK number, the invoice date, a unique sequential invoice number, a description of what you supplied, the date of supply, the amount excluding VAT, the VAT rate and the VAT amount. Fewer requirements apply to invoices up to €100.

How many invoicing tools in the guide can you use or try for free?

Of the 9 invoicing tools in our guide, 5 have a free plan and 6 can be tried for free, according to the vendor's site.

Sources

  1. Belastingdienst: What requirements must invoices meet? (in Dutch)
  2. Betaalvereniging Nederland: iDEAL and Wero (in Dutch)
  3. Ondernemersplein (KVK and government): E-invoicing to the government (in Dutch)
  4. Rijksoverheid: Government chooses to introduce e-invoicing and reporting for businesses (11 September 2026, in Dutch)
  5. Belastingdienst: How long must you keep your records for VAT? (in Dutch)

Texts and sources checked on . The counts follow from the facts in the guide. Rules can change; the source prevails. This is an explanation, not legal or tax advice.

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